High schools
Every senior, every application, every deadline. And the families informed without a call to the office.
A counseling office runs hundreds of seniors through the same season at once. Via gives each counselor their students, the office the load across all of them, every application its steps and its deadline, and every family a weekly email and a page in the school’s name. Bought on a fiscal year, with the agreements a district asks for.
A school today
The season, run by hand. Three places it comes apart.
Hundreds of students per counselor
A counselor carries three or four hundred students. The seniors who ask get the time; the ones who do not are found in April.
The senior class in a spreadsheet
Who applied where, with which deadline, is a sheet one counselor keeps and the office reads second-hand.
Parents who call the office
A parent asks whether the recommendation went out. The answer takes a call, a search and a call back.
The applications
Every senior’s applications and deadlines. In the order the office follows.
Each application has its plan, its deadline and its steps from the school’s template: the student drafts, the counselor reviews, the student submits, the counselor sends the school forms. A step waits for the steps before it, and the office sees which submissions are ahead in the next 14 or 30 days.
The school’s steps, once
The template belongs to the office. Every application of every counselor starts from it, so the senior class moves through one process.
Deadlines that move together
A step is due so many days before the deadline. A student who changes the plan moves every date with it.
Transcripts and forms as steps
The school forms the counselor sends are steps with the counselor as owner, confirmed when done, visible to the student and the family.
The office
The load per counselor. And what is overdue across the whole class.
The director sees every counselor’s students on one page: overdue under its students, due soon under its days, the submissions ahead, the students nobody has heard from. The load per counselor stands beside it, so the class is divided on numbers, not on who complains.
Overdue, by student
Each overdue task and step under the student it belongs to, with the counselor and the college, for the whole class or one counselor.
Quiet students, named
A student without a note, a call or a completed task for 30 days shows up here. Thirty days is the default; the office sets it.
A reminder in one click
On an overdue row the bell reminds the student, and the parents where they see the item, in the school’s name.
The families
The weekly email to families. What is due and what changed, every Monday.
Every Monday the parents get their child’s week in the school’s name: what is due, what changed, which step the counselor completed. The student gets theirs. The parent who would have called the office has read the answer at breakfast. Behind the email stands the portal, with the school’s name and logo, on any phone.
In the school’s name
The email and the portal carry the school’s name and logo. Via stands in the small print.
Read only for parents
A parent sees the child’s week, the plan with each step’s owner and what changed, and no control they cannot use.
The portal behind it
The student does the task on their phone: “Mark as completed”, “Attach the file”. The draft lands on the record, and the counselor sees it.
Roles
Each counselor sees their students. The office sees the school.
A counselor sees the students assigned to them and nothing else. An admin sees every student, every counselor and the load. A student and their guardians see what the counselor shares with them. Roles are set by the office, and every change in Via carries its author and its time.
Admins and counselors
The director is an admin, each counselor a counselor; a lead counselor can be both. Students are assigned to one counselor or several.
Students and guardians
A student is invited by email, a guardian linked to the student. Each sees their own portal, in the school’s name.
Every change with its author
Who wrote the note, who completed the step, who added the score, and when. The office reads it; an audit can too.
For the procurement office
What the district asks. Answered here, and in full on the Trust page.
The six things a committee wants in writing before a counseling office may sign.
Where the data lives
In Microsoft’s Azure cloud in the EU, run by a Swiss company under Swiss and EU privacy law. The backups stay in the same region, and no copy leaves it.
The agreements
A data processing agreement with the school as the controller, and the student-data agreement your district uses, signed before the first student is entered.
Who sees what
Roles set by the office. A counselor sees their students, an admin the school, a family what the counselor shares with them, and nothing else.
Every change with its author
A note, a task, a step or a test result carries who did what and when, for the office and for an audit.
The price
$25 per student your counselors work with in Via, usually the seniors and the juniors, on your fiscal year. Every counselor, admin, student and parent included. Write to us with the size of your senior class for a quote.
The Common App
Via tracks every application from the first draft to the decision; the Common App submits it. A direct connection is on our plan for schools.
Two questions
Asked by counseling directors. The rest are on the FAQ page.
Where is the data, and who sees it?
In Microsoft’s Azure cloud in the EU, run by a Swiss company under Swiss and EU privacy law, with a data processing agreement in which your firm is the controller. Counselors see their students; admins see the firm; a student and their guardians see what you share with them, and nothing else.
Does it work with the Common App?
Via tracks every application with the steps your firm follows per college, from the first draft to the decision; the Common App submits it. A direct connection is on our plan for schools.
See Via with your own students in it.
A 30-minute demo in your afternoon, then a 60-day pilot with your data imported. No card, nothing to install.